Spare Parts Management
Spare Parts Management
Who It’s For
- Maintenance Managers
- Stores/Inventory Officers
- Procurement Teams
- Finance Teams
- Technicians
- Auditors
[IMAGE: Flow diagram showing Procurement → Store → Technician → Manager]
How It Works
- Add spare parts with categories, codes, units, and pricing
- Assign specifications, criticality levels, and reorder points
- Track part consumption via Work Orders and PM tasks
- Set alerts for low stock, delayed items, or reordering needs
- Analyze reorder trends and part usage history across teams
[IMAGE: Form screen showing part master entry or reorder alert popup]
Key Features
- Multi-level Item Categorization
- Spare Part Specs, Attributes, and Image Uploads
- Pricing, Reorder Level, and Lead Time Configuration
- ABC and Criticality Classification
- Real-Time Stock Visibility & Movement History
- Integration with Work Orders and Preventive Maintenance
- Part Status Indicators: Requested / Approved / Issued / Delayed / Replaced
[IMAGE: Table view of spare parts list with stock and status indicators]
Strategic Business Outcomes
- Reduced downtime through better stock readiness
- Minimized emergency part procurement
- Cost visibility per maintenance job with linked part usage
- Faster audits with complete historical logs
- Leaner inventory from analysis-driven stocking
[IMAGE: Table view of spare parts list with stock and status indicators]
Seamless Integration
Integrated with Work Order Management for real-time consumption tracking
Supports Preventive Maintenance by planning and reserving required parts
Links critical spare parts to assets in Asset Management for better maintenance readiness
Can function as a spare part registration and classification tool without full inventory
Full inventory tracking requires the Inventory Management Module
Integrates with your existing inventory or ERP system via API if required
Sends automated SMS and Email alerts when reorder thresholds are reached
“We used to overstock and still run out. Now, we maintain just the right quantity, and everything is tracked to the last bolt.”
— Inventory Supervisor, Engineering Services